How do I get an overview of the substitute flow?

It can often be difficult to form an overview of who has canceled a meeting and who will take their place.

Fortunately, FirstAgenda Live has solved this in a simple and clear way. Watch here.
 

Get a quick overview
 

For each meeting you can see:

  • Which members have canceled and the reason for this.
     
  • Who will be called in instead.
     
  • Status of the calls.
     
  • You will find an overview of cancellations by clicking on the desired meeting and under Information in the left menu.
     
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Information in the left menu during meetings


What does the colors mean?
 

  • The cancellations that are in the meeting can be displayed with either a green, yellow or red color as shown below.
     
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Overview of meeting information with information about cancellations


GREEN:

  • If the meeting participant has a green color, it means that a substitute has been found or that it has been assessed that a substitute should not be used.
     
  • The substitute can be found automatically or manually. Or it could be that "no use of substitute" has been selected.

 

YELLOW:

  • The yellow color will appear if the automatic substitute flow is activated for the party and FirstAgenda Live is in the process of finding a substitute.
     
  • If you would like to learn how to use automatic substitute flow, click here.
     
     

RED:

  • If the meeting participant who has canceled is marked with a red color, then no solution has been found for the cancellation.
     
  • A new substitute has neither been called nor has it been chosen that there is no need for a substitute. You must therefore either go to the meeting participant and switch on automatic substitute flow, manually select a substitute or choose not to use a substitute.