As an administrator and agenda producer, there are a number of team settings that you can turn on or off. All the team setting options are listed below.
Team settings:
Name: Here you can change the name of the team
Closed: A closed committee means that you have to be a member of the committee to be able to see it in the reading section of Prepare.
If, for example, your organization has chosen that users have the option of accessing all open committees, even if they are not members of the committee, then it may be nice for them to close committees that should not be accessible to everyone.
Historic team: If some of your teams expire or there is a new team for a new period, you have the option of making the old team historic.
When the team has been made historical, it will go under the "Historical Teams" tab. The members of the committee will still have access to the material in the historical committee and will also still be able to search it.
Allow offline: Offline viewing is a feature that users can use on iPad. This means that the user can download content for offline viewing so that the user can still read and prepare for their meetings even if there is no network connection.
The content of the meeting is not saved outside the app, but is downloaded into the app's own memory.
Note: Only administrators of Prepare can change that setting.
Allow approval: When you turn on this function, you have the option to turn on Approval at the meetings that are in the committee. As a starting point, it will then automatically be committee members who must approve in the committee.
Enable Agenda Live: Live is our module, which is used to conduct the meeting, where the meeting participants can make proposals, join the speaker list and vote.
If this option is turned on, then all the committee members in this committee will get a small Live button when they access an agenda item in a meeting.
Allow Download of Meeting Materials: If you enable this setting, all committee members will have the opportunity to download the complete meeting materials. This setting applies to all meetings within the committee.
Users can download from both iPad and the web.
Allow Download of Documents: If you enable this setting, you give committee members the ability to download documents in a specific committee. This allows you to restrict the ability to download documents to specific committees within an organization. Once the feature is activated, committee members can download individual documents as well as all documents related to a specific case.
Allow download of all meetings: When this feature is turned on, bookmarks made in a document before the document has been transferred to Prepare will be visible. The bookmarks are visible in the reading section of Prepare.
Automatic Deletion of Meetings: As the agenda coordinator, you have the option to activate and use the "Automatic Deletion of Meetings" feature. This way, you can select a specific number of days after which published meetings will be automatically deleted. The feature is not automatically enabled in your organization, so if you wish to use the feature, you should first contact our support department, which will then activate the feature for your organization. Once the feature is enabled in your organization, you can activate it and set the desired number of days, which you can do as follows:
- Click on the slider next to "Automatic Deletion of Meetings" to make it blue.
- Now enter the number of days that should elapse after the meeting time before the meeting is automatically deleted.
- Finally, click "Save" to save the setting.
Please note that when a meeting is deleted, everything in the meeting, including meeting participants' preparations, is also deleted.
Delete: If you no longer want the team to appear in the team overview, you can remove the team by pressing delete. The team will now be added to the list of "deleted teams" instead. All meetings loaded into the team will not be deleted, so if you want to activate the team again, the data will still be there.
If you want all the meetings in a team to be deleted, you must delete each meeting individually under the menu item Meetings.
