1. Download the app in App Store
In the App Store or Google Play, search for the name "Assistant by First Agenda".
If you don't have an iPhone or Android phone, you can also use the online web version of Assistant: https://app.firstagenda.com
2. Login with your Office 365 account or create a user
You can sign in to Assistant if you have an Office 365 account (Cloud-version). Or, you can simply synchronize your mobile calendar by creating a new user.
- Read more: How do I sign in to Assistant?
- Read more: How do I sync meetings with my local iPhone calendar?
3. Overview of your meetings
After you log in to the app, your meetings will automatically populate in the app. If you can't see a meeting, you can update the meeting queue by using the "Refresh" button. You also have the opportunity to search for meetings via the search function.
- Read more: Can I search after meetings in Assistant?
4. Use of assistant during your meeting
Assistant automates and streamlines the process of writing minutes and helps maintain information produced at meetings. Through innovative speech recognition and machine learning, we provide a summary of key words from the meeting. This allows you to easily search the meeting's audio file to find exactly what you need, in a moment's notice.
When using Assistant to record meetings, we recommend inviting as many participants as possible to download the app and use it during the meeting. The more people using the Assistant, the better the outcome.
- Read more: How do I record a meeting? (PRO)
Our "Bookmark" feature allows you to select specific times in the meeting - both during and after the meeting - so you can always find the discussions that were of most interest to you.
Bookmarks are personal and can be easily deleted. If you want to add a bookmark during the meeting, it's a prerequisite that you have enabled recording.
- Read more: How do I add bookmarks? (PRO)
Add decisions, tasks and notes
During the meeting you can add decisions, assign tasks to meeting participants or add notes to yourself. The notes are personal and can only be seen by you, while everyone at the meeting can see tasks and decisions. It's possible to both dictate (speak) or enter the words using the keyboard.
- Read more: How do I add a note, decision or a task?
Add photos to the meeting using the camera feature.
- Read more: How do I add a photo?
5. Receive your audio minutes after the meeting
Approximately half an hour after the meeting is ended + the time of the meeting, all meeting participants will receive an email with an overview of the meeting's decisions, tasks and pictures. The meeting participants who use Assistant can open the minutes in the app or on the web.
6. after the meeting
After the meeting, people who used Assistant can view and work with the meeting's content.
They have no excuse not to execute exactly the tasks agreed during the meeting. Assistant dissolves misunderstandings and amplifies the ability to perform the tasks correctly - the first time.
7. Good measurement
First Agenda wishes you a great meeting!
Nice to know
We have many cool new features on our way to Assistant! Stay updated via our blog or social media: