Both a primary and a secondary approver can approve meeting minutes. Read about the difference between the two below.
What is a primary approver?
A team member, who has got the role as primary approver, automatically has the ability to approve within a team, as soon as the approval function is activated.
For that reason, team members who often need to approve a team’s meeting minutes will typically be made primary approvers. The agenda producer can do this for a user or within the given team. Read more about how to change the rights for primary and secondary approvers.
The role as primary approver can be temporarily deactivated, e.g. if a team member against expectations does not attend a specific meeting. In this situation, the agenda producer can go to the specific item on the agenda and turn off approval from the user that doesn’t need to approve in this case. You will find the options for approval by clicking on Meetings in the left navigation menu and going into specific meeting. When you click on the human icon on the item which has approval activated, you will see the list “Approval status”. This is where you can make the changes.
In the example below, “Mette Zacho” is a primary approver, and if she in this specific meeting does not need to approve, you deactivate the green option button. The changes take effect immediately.
What is a secondary approver?
As opposed to a primary approver, a secondary approver does NOT automatically need to approve meeting minutes or agenda items. But the role as temporary approver can quickly be given to a secondary approver. In the example above, it is easy to require approval from Emilie Nielsen, because she is already on the list.
Read more about how to require approval from a secondary approver.